Planning and Consultation Committee Meeting

held at the Council Chamber, 32 Civic Drive, Greensborough
on
Tuesday 8 April 2025 commencing at 7:00 PM.

Minutes

 

 

 

Carl Cowie

Chief Executive Officer

Friday 11 April March 2025

 

 

Distribution:   Public

Civic Drive, Greensborough

PO Box 476, Greensborough 3088

Telephone        9433 3111

Facsimile          9433 3777

Website            www.nillumbik.vic.gov.au

Email                nillumbik@nillumbik.vic.gov.au

 

 

Main Doc - CMYK

 


Planning and Consultation Committee Meeting Minutes 8 April 2025

Nillumbik Shire Council

Contents

1.       Welcome by the Chair 1

2.       Acknowledgement of Country  1

3         Apologies/Leave of Absence  1

4         Declarations of conflict of interest 1

5.       Confirmation of Minutes  2

COM.001/25       Confirmation of Minutes Planning and Consultation Committee Meeting held Tuesday 11 March 2025  2

6.       Officers’ reports  3

Consultation Matters

PCC.002/25        Proposed sale of Council land at 311A Yan Yean Road, Plenty  3

7.       Supplementary and urgent business  5

8.       Confidential reports  5

9.       Close of Meeting  5

 

 

 


Planning and Consultation Committee Meeting Minutes 8 April 2025

Nillumbik Shire Council

Minutes of the Planning and Consultation Committee Meeting held
Tuesday 8 April 2025. The meeting
commenced at 7:01 PM.

Councillors present:

Cr John Dumaresq        Wingrove Ward (Mayor)

Cr Grant Brooker          Blue Lake Ward (Chairperson Consultation Matters)

Cr Kelly Joy                  Edendale Ward

Cr Peter Perkins           Ellis Ward (Chairperson Planning Matters)

Cr Kate McKay             Swipers Gully Ward

Officers in attendance:

Carl Cowie                    Chief Executive Officer

Melika Sukunda            Acting Chief Operating Officer

Blaga Naumoski            Director Governance, Communications and Community Safety

Frank Vassilacos           Director Planning, Environment and Strategy

Jeremy Livingston         Director Culture and Performance

Daniel Tarquinio            Manager Information Technology

Renae Ahern                Manager Planning and Environmental Health

Katia Croce                   Manager Governance and Property

Sarah Shehata              Acting Coordinator Strategic Planning

 

 

 

1.     Welcome by the Chair

2.     Acknowledgement of Country

Acknowledgement of Country was read by the Chairperson Consultation Matters Cr Grant Brooker.

3      Apologies/Leave of Absence

Cr Naomi Joiner and Cr Kim Cope had requested a leave of absence for this Planning and Consultation Committee meeting.

Committee Resolution

MOVED:           Cr Peter Perkins

SECONDED:    Cr John Dumaresq

That the Committee (acting under delegation from Council) grant Cr Naomi Joiner’s and Cr Kim Cope’s leave of absence.

CARRIED UNANIMOUSLY 

 

4      Declarations of conflict of interest

Nil

 

 


Planning and Consultation Committee Minutes      8 April 2025

5.     Confirmation of Minutes

COM.001/25     Confirmation of Minutes Planning and Consultation Committee Meeting held Tuesday 11 March 2025

Confirmation of the Minutes of the Planning and Consultation Committee Meeting held on Tuesday 11 March 2025.

Committee Resolution

MOVED:           Cr Kate McKay

SECONDED:    Cr Kelly Joy

That the Committee (acting under delegation from Council) confirms the Minutes of the Planning and Consultation Committee Meeting held on Tuesday 11 March 2025 (Attachment 1).

CARRIED UNANIMOUSLY 

 

 


Planning and Consultation Committee Minutes      8 April 2025

6.     Officers’ reports

PCC.002/25      Proposed sale of Council land at 311A Yan Yean Road, Plenty

Item:                Consultation Matter

Distribution:    Public

Manager:         Blaga Naumoski, Director Governance, Communications and Community Safety

Author:            Natalie Campion, Coordinator Property       

Summary

At its Council Meeting on 25 February 2025, Council endorsed to commence the statutory procedures in accordance with section 114 of the Local Government Act 2020 (the Act), to give public notice and undertake a community engagement process in regard to the proposed sale of the land known as 311A Yan Yean Road, Plenty, being the land contained in Certificate of Title Volume 11371 Folio 358 and shown as Reserve 1 on Plan of Subdivision PS416599M on the plan in Attachment 1 (Reserve), subject to terms outlined in this Report.

In accordance with the Act, Council also resolved to consider any submissions received on the proposed sale of the Reserve at a Planning and Consultation Committee Meeting following the conclusion of the community engagement period and prior to making any final decision on whether to proceed with the sale of the Reserve.

Community consultation occurred on the proposal to sell the Reserve between Friday 28 February to Friday 28 March 2025.

This report is to consider any submission received in respect of the proposed sale of the Reserve.

Council received no written submissions on the proposal to sell the Reserve known as 311A Yan Yean Road, Plenty.

 

Committee Resolution

MOVED:           Cr Peter Perkins

SECONDED:    Cr Kate McKay

That the Committee (acting under delegation from Council):

1.     In accordance with section 114 of the Local Government Act 1989 (the Act), notes that no written submissions were received in response to Council’s public notice and community engagement process in regard to the proposed sale of the land known as 311A Yan Yean Road, Plenty, being the land contained in Certificate of Title Volume 11371 Folio 358 and shown as Reserve 1 on Plan of Subdivision PS416599M on the plan in Attachment 1 (Reserve).

The Reserve is proposed to be sold by private treaty to the adjoining landowner of 311 Yan Yean Road, Plenty (Adjoining Owner) for the current market value of $10,000 plus GST.

The proposed sale of the Reserve will be conditional on:

a)     Council removing the reserve status from the land under section 24A of the Subdivision Act 1988;

b)     the Adjoining Owner:

i)      consolidating the Reserve with the balance of the land at 311 Yan Yean Road, Plenty; and

ii)     constructing a new fence on the boundary of the Reserve and the adjoining road reserve, within 6 months after the Settlement Date; and

c)     the Adjoining Owner paying all of Council’s costs incurred in connection with the removal of the reserve status of the Reserve and the sale of land.

2.     Requests a further report be presented to Council on 27 May 2025 to make a final decision on whether to proceed with the sale of the Reserve.

CARRIED UNANIMOUSLY 

 

 


Planning and Consultation Committee Meeting Minutes 8 April 2025

7.     Supplementary and urgent business

Nil

8.     Confidential reports

        Nil

9.     Close of Meeting

 

 

The meeting closed at 7.06pm.

 

 

Confirmed:        _______________________________

 

 

                        Cr                       , Chairperson Consultation Matters